Description

The Sr. Administrative Coordinator will provide administrative support and performs general office management duties necessary in the efficient operation of an office or program. This position may provide support in fiscal and budget management for the assigned area and also provides project support to a Dean, Associate Dean, Department Chair, Program Leadership or comparable business leaders. The responsibilities of this role require significant collaboration and coordination with others.

Specific duties & responsibilities:

Plan, support, and organize daily activities of the office or program.

Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, Program Leadership or comparable business leaders.

Manage team and/or assigned leaders calendars; plan and schedule meetings and coordinate their associated logistics.

Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development.

May represent department management in appropriate circumstances within the scope of the position's responsibility and purview.

Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials).

Coordinate purchasing processes; process various department bills and reconcile accounts.

Prepare meeting materials (e.g., draft agenda, collect relevant information) and staff high level meetings. Record and draft minutes; monitor and follow-up on action items.

Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.

May serve as the liaison or office contact with facilities.

Identify and resolve administration problems and issues.

Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements).

Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies

Develop and compile reports. May assist with preparation of presentations.

Assist with planning special events/functions, including workshops, conferences, etc.

May perform some non-routine and confidential administrative functions, as needed.

Coordinate work assignments of students and/or temporary office support, as needed.

Coordinate preparation, set up and logistics for department/office events/functions.

Perform other related duties as requested.

Minimum qualifications (mandatory):

High School Diploma or graduation equivalent.

Four years related experience.

Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred qualifications:

Technical qualifications and specialized certifications:

Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.

Minimum Qualifications

• High School Diploma or graduation equivalent
• Five years progressively responsible administrative experience
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula

Classified Title: Sr. Administrative Coordinator
Job Posting Title (Working Title): Sr. Administrative Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $41,000-$56,000 (Commensurate with experience)
Employee group: Full Time
Schedule: M-F 8:30 to 5
FLSA Status: Non-Exempt
Location: Johns Hopkins at Eastern
Department name: 10000033-Vice Provost Research Office of
Personnel area: University Administration